Transport Department - Requirement Relating to Signature and Chop on Vehicle Registration Document

Requirement Relating to Signature and Chop on Vehicle Registration Document

The vehicle registration document (hereunder referred to as "VRD") is a very important document issued to the registered owner of a vehicle. It must be duly signed and properly kept by the registered vehicle owner.

To better safeguard the interest of registered vehicle owners and ascertain the identity of applicants in licensing applications, under the current requirement, the signature and chop on VRD and relevant licensing application form should meet the following requirements, otherwise the Transport Department will not process the application:-

(i) Individual as registered vehicle owner:
 
  • VRD and relevant licensing application form must be duly signed by the registered vehicle owner; and
  • Signature on the application form should match with that on the VRD.
(ii) Company/Organization as registered vehicle owner:
 
  • VRD and the application form must be duly signed by an authorized representative of the company/organization together with a company/organization chop;
  • Company/organization name shown on the chop should match with that of the registered owner on the VRD; and
  • Company/organization chop on the application form must be identical with that on the VRD.

The abovementioned requirement is applicable to all licensing applications that required the submission of VRD together with the licensing forms.

 

Frequently Asked Questions

Enquiries

 

Frequently Asked Questions

  Q1. What is the purpose of the abovementioned arrangement?
  Q2. Will the Transport Department only process licensing applications with identical company/organization chops stamped on the application form and the VRD?
  Q3. What should I do if we are unable to provide an identical company/organization chop as stamped on the VRD because a new chop has been adopted or the old chop was lost/stolen/damaged?
  Q4. What should I do if a wrong company/organization chop is stamped on the VRD by mistake?
  Q5. Our company/organization has notified the Transport Department of the change of company/organization chop by a notification letter during an earlier submission of vehicle licensing application. Can I apply for a duplicate of the VRD now ?

 

Enquiries

Enquiries about licensing services may be made through Transport Department 24-hour hotline no. (852) 2804 2600 or email licensing@td.gov.hk

You may also approach the Enquiry Counters of the four Transport Department Licensing Offices.